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The Walt Disney Company: Be Part of the Story

Be Part of the Story

Secretary IV

Job ID 875065BR Ubicación Burbank, California, Estados Unidos Business The Walt Disney Studios Fecha de publicación Oct. 21, 2021

Detalles del empleo:

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.


Job Responsibilities
Provide day-to-day administrative support for high level executive including (but not limited to) the following:
  • Manage schedule, calendar and meetings for executive
  • Schedule and coordinate meetings with all relevant information
  • Ability to tactfully manage executive’s time, multi-task and communicate clearly and effectively with all team members
  • Field heavy volume of daily phone calls and maintain accurate phone log
  • Screen and flag important incoming emails to appropriate team members, manage junk email, maintain and set up email rules
  • Arrange travel plans and create detailed itineraries for executive (and other executives where relevant)
  • Maintain daily files for meetings (record as needed)
  • Handle talent/filmmaker jet requests
  • Liaise with the offices of the Chairman, President of the Studios, President of Marketing, etc. and create/maintain executive schedules and coordinate on the ground logistics for publicity global tours, conventions, film festivals and other events
  • Filing of reference materials, background and overview information
  • Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately
  • Regularly correspond with external partners (agencies, internal partners and teams across the company, including internal Global Publicity Team, Pixar, Walt Disney Animation Studios, Lucasfilm and Marvel)
  • Handle executive’s mail and shipping requests, orders supplies/materials and process invoices (when necessary)
  • Maintain team and film related distribution lists and general office documents
  • Provide support at publicity events such as press days/junkets, premieres, screening when necessary
  • Other admin projects as assigned, including research

Experiencia laboral requerida:

  • Maintain standards of strict confidentiality with respect to all matters and documents
  • Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
  • Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
  • Proactively anticipate needs of executive and manage office time efficiently
  • Ability to maintain an efficient office, files, database, and information
  • Professional, friendly, easy-going manner to handle varied personalities, responsibilities and assignments
  • Ability to multitask and deliver under tight deadlines with a calm, professional manner
  • Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
  • High-level competency in general administrative skills including answering the phone, filing, etc.
  • Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
  • Ability to work overtime when necessary
  • Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank and worldwide
  • Positive attitude and the ability to be proactive, resourceful and flexible

Experiencia deseada:

  • Candidate should have a strong passion for film publicity and movies and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
  • Experience in the entertainment industry, ideally in publicity or marketing
  • Ability to troubleshoot tech issues as they arise
  • Overall working knowledge with the SAP and Concur system

Acerca de The Walt Disney Studios:

Durante más de 95 años, The Walt Disney Studios ha sido la base sobre la que se construyó The Walt Disney Company. En la actualidad ofrece películas, series, música y obras de teatro de calidad a consumidores de todo el mundo. The Walt Disney Studios engloba una colección de respetados estudios de cine, entre ellos, Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios y Searchlight Pictures. También es el hogar de Disney Theatrical Productions, productora de espectáculos teatrales de primera clase.

Acerca de The Walt Disney Company:

The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una compañía líder que brinda diversos servicios de entretenimiento y medios para toda la familia a nivel mundial que opera en los siguientes sectores: redes de medios de comunicación, parques y complejos, estudios de entretenimiento, productos para el consumidor y medios interactivos. Desde su humilde origen como un estudio de dibujos animados en la década de 1920 hasta su preeminente posición actual en la industria del entretenimiento, Disney ha mantenido con orgullo su legado de crear historias y experiencias de primer nivel para cada miembro de la familia. Las historias, los personajes y las experiencias de Disney atraen a consumidores y visitantes de todas partes del mundo. Operamos en más de 40 países y nuestros empleados y Cast Member trabajan juntos para crear experiencias de entretenimiento que son apreciadas por el público local e internacional.

Este puesto es en ABC, Inc. , que forma parte de un segmento comercial que denominamos The Walt Disney Studios.

ABC, Inc. es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo sin distinción de raza, color, religión, sexo, origen nacional, orientación sexual, identidad de género, discapacidad o condición de veterano protegido. Disney fomenta una cultura empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo que cambia rápidamente.

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