Admin Assistant

Job Summary:

Are you a born organizer? Do you keep your cool under pressure? Do you have experience supporting a high-level executive? And do you have a desire to be a true partner to the executives and to the teams you support? If you are nodding your head, then a Senior Executive Support Professional position in Disney Signature Experiences at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly respected because their skills are quite simply, essential. In this role, you will be part of a dynamic, fast-paced Human Resources team supporting a variety of business units. You would be supporting one Executive and one Senior Manager, while working with some of the most creative, intelligent people in the business. Join us today!

This position currently reports directly to the Vice President, Human Resources, Disney Signature Experiences.

About You - Responsibilities

You would be responsible for the day-to-day workings of the leaders you support who provide Human Resources leadership to a variety of our global based business units. In this role, you would interface directly with senior executives and their support teams. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leader(s). Most importantly, this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical because that is what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you will also need deep knowledge of the leadership and workings of our Disney Signature Experiences segment. The ideal candidate would not only have strong administrative knowledge and skills, but would also have a positive attitude, be solution oriented and enjoy working every day to exceed the expectations of Cast Members.

On any given day you might:

• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job.
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple time zones.
• Schedule conference rooms, meetings, and video chats.
• Understand the day’s events so you can be strategic about how you direct competing priorities.
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company.
• Assist with preparation of presentations and other client-facing communications.
• Create a global travel itinerary, including Disney Cruise Line bookings, flights, hotels and car service, considering time zones and other critical factors.
• Assist with on-boarding new employees – you will be the “friendly face” that newbies count on to answer all their questions, including those who are extremely senior in the organization.
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork.
• Act as “casual buyer” of all office supplies for the department and manage purchase orders and vendor contracts.
• Manage external inquiries for products and services (e.g., sales calls from external vendors and organizations).
• Flexibility to back up other Directors on the team, as needed.

Here is what you will need to be successful in this role:

• At least 5 years supporting an Executive and/or equivalent experience.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Strong PowerPoint and graphic design skills, combined with the ability to take a verbal story, and turn it into a clearly defined, visual representation.
• Ability to multi-task and prioritize deadlines/deliverables.
• Strong proficiency with all types of computers, especially Apple MAC products, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment.
• A calm head and steady hand to deal with the unexpected.
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Confidence to learn new programs when necessary.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
• Very strong organizational skills and attention to detail.
• A highly professional demeanor, positive outlook, and a can-do attitude.

It would be great if you also had these skills:

• Experience at The Walt Disney Company.
• Experience working in a large public corporation.

Education is important to us, here is what we are looking for:

• Required-Bachelor’s degree and/or equivalent experience.

Disability accommodation for employment applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.