Executive Assistant (Disney Advertising Sales)
Aplicar ahora Aplique más tarde Job ID 10122113 Ubicación Chicago, Illinois, Estados Unidos Business Disney Advertising Fecha de publicación 27/05/2025Detalles del empleo:
Job Summary:
We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to provide comprehensive support the VP, Pricing and Planning and the VP, Category Strategy, while also overseeing the day-to-day operations of the office. This role is critical to ensuring seamless executive support while creating a welcoming and efficient office environment. You will play a key part in managing travel, calendars, events, vendor relationships, and facilities coordination—all while maintaining confidentiality and professionalism.
You will also serve as a strategic liaison between the regional office and Disney’s headquarters, ensuring that communication and operations are aligned, responsive, and effective.
Responsibilities:
Provide administrative support to 2 VPs, including, but not limited to, the following:
Prepare daily and weekly reports, summaries, and owned administrative tasks.
Read trade publications and internal comms to stay aligned with office and industry priorities.
Create and manage complex, multi-city travel itineraries considering time zones, logistics, and executive preferences.
Proactively review and manage calendars to optimize scheduling and resolve conflicts.
Coordinate and book meetings, video calls, conference rooms, and catered events.
React quickly and calmly to urgent schedule shifts and real-time changes.
Submit and reconcile expense reports; renew memberships and subscriptions.
Process ticketing requests and promo merchandise as needed.
Act as “casual buyer” for departmental purchases and manage office supply inventory.
Submit and track purchase orders and vendor contracts.
Coordinate onboarding for new hires—serving as the go-to contact for logistics and support.
Plan team events including offsites, service recognition moments, and informal gatherings.
Maintain a warm, welcoming atmosphere for office visitors and team members.
Ensure kitchen and supply areas are fully stocked and functional.
Oversee general office/facilities upkeep, shipments, announcements, and troubleshooting needs.
Liaise with TWDC headquarters and serve as the strategic conduit between offices.
Basic Qualifications:
3+ years of administrative experience supporting Director-level or higher.
Prior experience in office coordination or facilities support.
Excellent written and verbal communication skills.
High level of discretion and reliability handling confidential information.
Strong attention to detail and organization with the ability to manage multiple priorities.
Calm and solution-oriented mindset under pressure.
Skilled in Microsoft Office Suite and basic office systems.
Positive, collaborative, and service-oriented demeanor.
Preferred Qualifications:
Experience in a highly matrixed or cross-functional corporate environment.
Education:
Bachelor’s degree or equivalent experience.
The hiring range for this position in Chicago, IL is $61,300.00 to $82,100.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Acerca de Disney Advertising:
Disney Advertising es responsable de las ventas publicitarias y el marketing integrado para la oferta de entretenimiento y deportes de The Walt Disney Company a través de negocios de streaming lineales, digitales, sociales, de audio y con soporte publicitario. Esto incluye ABC, ABC News, Disney+, Disney Channels Worldwide, Disney Digital, ESPN Networks, ESPN+, Freeform, FX, National Geographic, Hulu y sus ocho estaciones locales propiedad de ABC.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en Disney Advertising Sales, LLC , que forma parte de una empresa comercial que denominamos Disney Advertising.
Disney Advertising Sales, LLC es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.