Executive Assistant, Studio Content Security

About the Role & Team

The Content Security team is a part of the Studio Technology organization inside The Walt Disney Studios.

We are looking for a proactive and very organized Executive Assistant to support the Vice President, Content Security. The successful candidate is someone who can step into and navigate a complex and high-paced environment of hardworking, friendly, and passionate people. You are bright, detail-oriented, a problem solver, cheerful, and confident. You are invigorated by problem solving and have a "can do" attitude. You are also looking to deepen your knowledge within the technology and entertainment industry and have a passion for the movie business.

What You Will Do

• Manage day to day schedule of the VP, Content Security including responding to meeting requests, negotiating and gatekeeping time, while proactively scheduling key stakeholder engagements and maintaining confidentiality

• Perform the role of a proactive partner and collaborator to the VP, staying ‘one step ahead’

• Create and manage presentations, reports, agendas, and other documentation as needed

• Assist, track, and manage special projects

• Find innovative solutions to improve team coordination, hold team members accountable, and drive efficiency throughout the organization

• Support preparation of monthly and quarterly reports entailing heavy word processing and strong organizational skills

• Act as a team culture liaison between Content Security and Studio Technology

• Ability to immerse into the team to be a true partner for Content Security as a key resource, partner in initiatives, and team morale

• Communication and Correspondence: Interface seamlessly with various Disney departments, executives, business units, and external organizations

• Perform research and provide reports on highly visible programs and projects

• Schedule, organize, and prepare for meetings, including gathering necessary documentation

• Coordinate and schedule travel and manage expense reports

• Assist in scheduling and managing logistics for team events and activities

• Coordinate onboarding for new hires and ensure a smooth experience

• Post, update, and maintain documents to SharePoint and other collaboration sites

• Build and maintain good relationships with partners and trusted vendors

• Support the team with ad-hoc requests including order office equipment, snacks, and any administrative supplies

Required Qualifications & Skills

• Minimum 3 years administrative experience supporting senior level executives in a corporate environment

• Excellent communication and time management skills with the ability to shift from project to project without missing a step

• Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts

• Proficient at managing and prioritizing information and meetings for executives

• Handle high profile and sensitive information with confidentiality and discretion

• Ability to work and build relationships with Disney employees at all levels

• Detail oriented, highly organized, and desire for further understanding of partners and processes

• Tech-savvy and proficient in Microsoft Office, Google Workspace, Keynote, and PowerPoint

• Able to conduct online research and collate, synthesize and summarize notes, action items, and follow-up tasks

Preferred Qualifications

• Experience in the Media and Entertainment Industry

Education

• BA/BS degree or equivalent experience preferred