Executive Assistant

Executive Assistant

Location                             Glendale

Position Type                    Executive Assistant

Reporting into                  Vice President, Americas Hardlines

Description:

At Disney Consumer Products, we inspire imagination around the world and are committed to creating happiness for families and fans by bringing captivating, inspiring, and inclusive products into their daily lives.  From toys to t-shirts, console games, books, and more, our team brings our beloved brands and franchises into the lives of families through products and experiences that can be found worldwide, such as the Disney Store e-commerce platform, Disney Parks, local and international retailers, and Disney Store locations around the world. 

Are you known for keeping your cool under pressure? Can you juggle multiple priorities and deliver high quality results? Do you feel comfortable interacting with the most senior levels of management? If you are nodding your head, then an Administrative Assistant position in Disney Consumer Products at The Walt Disney Company might be right for you!

This position supports 2 Vice President-level executives. You would be responsible for the day-to-day workings of the leaders you support, and your support is critical to ensuring your leaders’ success. There will be heavy calendar jockeying and coordination, expense and labor reports, travel planning, preparing presentations for team meetings, and coordinating team events. Attention to detail in a fast-paced environment while managing shifting priorities make you an ideal candidate for this role. The relationship you form with the executives you support is critical because that is what enables you to become a true partner. As the “face” of your executives within The Walt Disney Company, your integrity, dedication, handling of confidential information and attitude reflect the office, and as such, are a critical component to its success.

You will report to the Vice President, Americas Hardlines.  This is a full-time salaried non-exempt role based in Glendale, CA.

What you will do:

• Manage daily schedules, calendars, and meetings for 2 Vice Presidents

• Manage all travel arrangements and trip oversight including meeting coordination, and all related expense management and processing

• Coordinate/confirm all calendar matters, including internal/external meetings, and video conferences over multiple time zones

• Assist with departmental tasks, including conference room requests, team events, employee recognition and offsites

• Manage and prepare documents including meeting agendas, presentation material and recap meeting notes

• Maintain standards of strict confidentiality with respect to all matters and documents

• Interact with various internal departments, senior executives and their offices as needed, as well as team members, external organizations, retailers, licensees and others globally

• Support basic office functions as required (such as ordering supplies, including hardware and software)

• Promote teamwork both internally and externally, work exceptionally well with executives, staff, and external associates and visitors at all levels

• Assist with special projects as needed

• Perform other administrative duties as requested, or as responsibilities dictate

Basic Qualifications and Skills:

• Minimum of 3 years of executive support experience, 5 years preferred

• Excellent computer proficiency, including Microsoft Outlook, Word, Excel

• Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly

• Extremely comfortable working in fast-paced environments

• Detail oriented with the ability to maintain professionalism under pressure

• Ability to anticipate needs, and be proactive, resourceful and flexible

• Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels

• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously

• Effective communicator, both verbally and written

• Proactive in thinking of ways to improve productivity and efficiency

• Experience working with international territories and global time zones

Preferred Qualifications:

• Mac experience

• SAP experience, including Casual Buyer

• Experience working in a commercial product environment

• Experience supporting teams in multiple locations

Education: 

• Bachelor’s degree or equivalent experience

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits 

 

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The hiring range for this position in California is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.