Executive Secretary
Aplicar ahora Aplique más tarde Job ID 10109722 Ubicación Glendale, California, Estados Unidos Business Disney Experiences Fecha de publicación 31/01/2025Detalles del empleo:
EXECUTIVE SECRETARY, COMMUNICATIONS AND PUBLIC AFFAIRS
Responsibilities:
No two days are ever the same on our team and this role is critical to ensuring the team can make the most out of their day, operating in the most effective manner possible. Primary responsibilities will include supporting the Comms and Public Affairs leadership (3 directors), who are each responsible for WDI Communications, External Communications, and Corporate Citizenship. There is a heavy focus on calendar management and coordination, processing invoices, expense reports and other administrative duties. The ideal candidate would not only have strong administrative knowledge and skills, but also have a positive attitude, be solution oriented and enjoy working every day to exceed expectations of Cast Members and Imagineers.
Seeking candidates with the following attributes: passion for the work, sense of urgency, collaborative, strong communication skills (verbal and written), fast learners, curious, fresh perspective, desire to learn, unflappable, optimistic, and fun.
On any given day you might:
- Manage multiple calendars to enable efficient scheduling of requested meetings across multiple time zones, resolve meeting conflicts, anticipate meeting needs, and protect executive time; Should also be able to handle unexpected changes to schedules with flexibility and professionalism
- Interface with senior leaders’ offices related to various inquiries from Cast, must be comfortable interacting with various levels of leaders
- Assist with preparation of presentations and other client facing documents
- Create travel itineraries, considering time zones, and other critical factors
- Schedule conference rooms, meetings, and coordinate team/office activities as needed
- Act as “casual buyer” of all office supplies for the department, manage purchase orders, vendor contracts and invoicing reconciliations
- Facilitate all shipping/courier needs
- Prepare regular reports and summaries including time reporting and financial accounts -- you’ll have tasks that you “own” completely;
- Assist with on-boarding new employees – you’ll be the “friendly face” that new employees count on to answer all their questions
- Collaborate with other support professionals to share or learn best practices in hard skills like computer programs, and soft skills like teamwork
- Input and manage department ticket requests in MIKE (ticket request system)
- Flexibility to back up other departments when needed
Basic Qualifications:
- Experience supporting a director or above and/or equivalent experience
- Discretion and ability to maintain confidentiality
- Mastery of Microsoft Office programs, SAP, SharePoint and Concur
- Confidence to learn new programs and tasks when necessary
- Complete reliability handling confidential information
- Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
- Ability to multi-task and prioritize deadlines/deliverables
- Strong proficiency with all types of computers, phones and office equipment
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
- Strong organizational skills and attention to detail
- A professional demeanor, positive outlook and a can-do attitude
The hiring range for this position in Burbank, California is $53,300 to $71,300 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Acerca de Disney Experiences:
Disney Experiences da vida a la magia de las historias y franquicias de Disney con parques temáticos, resorts, cruceros, experiencias vacacionales exclusivas, productos y más en todo el mundo. Disney destaca en la industria de viajes con seis destinos turísticos en los Estados Unidos, Europa y Asia, una línea de cruceros de primera categoría, un popular programa de propiedad vacacional y un galardonado negocio de aventura familiar guiada. Además, las operaciones globales de productos de consumo de Disney incluyen el mejor negocio de licencias del mundo, las marcas editoriales para niños más grandes del mundo, uno de los licenciantes de juegos más grandes del mundo en todas las plataformas y ubicaciones de tiendas de Disney en todo el mundo y en línea.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en Walt Disney Parks and Resorts U.S., Inc. , que forma parte de una empresa comercial que denominamos Disney Experiences.
Walt Disney Parks and Resorts U.S., Inc. es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.