Facilities & Operations Coordinator

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

Our support professionals within Facilities and Operations are highly-respected and use their skills to keep the wheels turning. Your mission? To help create that legendary Disney magic for our Guests and customers. Our Facilities and Operations Team provides the vital space, equipment, and infrastructure to build a collaborative environment for the design teams to dream, design, and create.

You will report to the Senior Manager - Facilities & Operations.

What You Will Do

• Act as a representative for the Facilities and Operations Division on Project Teams, fostering relationships with owner/operators and maintaining adherence to budget and standards.
• Develop program documentation (writing and defining scope, estimates, and schedules)
• Ensure conformance to all divisional standards and procedures
• Plans and coordinates smaller scale office & cube moves.
• Assist with on-boarding new employees as they start work with the team.
• Assist in record keeping and charges for project office space, warehousing, transportation, and mockup/lab space.
• Coordinate and manage F&O Team meetings, including room reservations, virtual setup, and note-taking.
• Assist with the mail system, which may include sorting mail, printing labels, signing for packages, and sending notifications.
• Perform administrative duties including updating leader’s schedules and priorities including interview processes, IT updates, booking travel for the team, updating the business unit website, monthly billing/reconciliation and security clearance requests for park or campus locations.
• Coordinate F&O team events, including organizing guest lists, ordering catering, booking venues, and assisting with setup and cleanup for various occasions such as birthdays, service anniversaries, learning sessions, interdepartmental events, and team-building activities.
• Review inventory, generate Purchase Orders, and order supplies and other items for the business unit. This includes PPE items, nameplates, nametags, service awards, etc. Devise more efficient ways to maintain stock, lower costs, and connect with other teams for potential reuse/share.
• Assist with Front Reception Desk duties, manage backstage clearances, and warmly welcome visitors, interviewees, and new employees.
• Provide oversight for contracts, ensuring proper funding and timely closure, collaborating closely with various partners.
• Coordinate third-party labor, ensuring completion of daily tasks, and manage emergency management planning requirements.

Required Qualifications & Skills

• 3+ years of facilities or coordination experience
• Prioritize workload according to project target dates and handle interruptions throughout the day
• Ability to successfully lead project teams including consultants, staff extensions, contractors, etc.
• Ability to manage through and problem solve complex issues to resolution
• Strong written and oral communication skills
• Knowledgeable with AutoCAD is a plus

Education

• High School Diploma or equivalent experience/training in facilities/coordination

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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The hiring range for this position in California is $53,300 to $71,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.