Banquets/Catering Administrative Assistant, $22.25 - $31.95/hour
Aplicar ahora Aplique más tarde Job ID 10115269 Ubicación Kapolei, Hawai, Estados Unidos Business Aulani, A Disney Resort & Spa Fecha de publicación 11/03/2025Detalles del empleo:
Aulani, A Disney Resort & Spa, is more than an enchanting, family-friendly destination. We’ve combined the spirit of O`ahu with the magic of Disney to build a place where guests and cast members alike can feel the magic, can feel the spirit of the island and can truly feel welcome. Here, you’ll bring the spirit of the islands to life in every part of your role. Are you ready to join this team and make an impact?
The Administrative Assistant will fully support the Banquet Operations team with general administrative responsibilities to include calendar maintenance, facilitating amenity requests for Guests, as well as preparing reports, presentations, expense reports, managing the planning, coordination and execution of business travel.
Additionally, the Administrative Assistant will assist with Catering general administrative duties to include, but not limited to maintaining up-to-date banquet event orders, planning in-house bookings, event billing, purchasing and managing supply inventories and other duties.
This is a full-time position reporting to the Banquet & Events Services Director and will be based in an office at our stunning Aulani Resort on Oahu, Hawaii.
What you will do:
- Provide any requested administrative support for the Banquet Operations Team
- Coordinate completion of tasks and projects requested
- Accurately schedule meeting times, locations, invitees and any A/V requirements via Outlook
- Provide professional telephone etiquette for Managers and for other administrative professionals when they are away from their desks
- Assisting in planning and execution of cast recognition programs
- Prepare presentation material for department staff as requested
- Manage the planning, coordination and execution of business travel for Managers according to Company guidelines
- Ensure accuracy in completing expense reports for Banquet Operations team
- Monitor department fiscal status and ensure all reports are accurate
- Process payment requests, invoices, check requests, purchase orders and service entries in a timely manner
- Facilitate amenity requests for guests staying at Aulani
- Provide backup support to Sales/Catering Services support teams
- Other duties as assigned
Here’s what you will need to be successful in the job:
- Minimum 3 years of related experience
- Strong Computer Skills (Microsoft Outlook, Excel, Word and PowerPoint; Internet; SharePoint)
- Proficient communication skills, specifically with email correspondence and telephone etiquette
- Ability to recognize challenges and submit creative solutions
- Proven time management skills (meets deadlines, prioritizes tasks)
- Proven social skills/cultural sensitivity/diversity
- Service oriented
Preferred Qualifications:
- Experience supporting a department leader / manager preferred
- Knowledge and understanding of Catering/Banquet or Food & Beverage Operations
- Experience in Catering-related computer programs, purchasing programs and expense reporting programs
Benefits and Perks:
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/aulani-benefits
The hiring range for this position in Hawaii is $22.25 to $31.95 per hour. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
Acerca de Aulani, A Disney Resort & Spa:
Combinando la belleza natural y el espíritu de las islas hawaianas con un toque de magia de Disney, Aulani, un Disney Resort & Spa acoge y celebra la cultura hawaiana y la narración de cuentos. Situado en casi 8,5 hectáreas de propiedad frente al mar en la isla de O‘ahu, el complejo fue diseñado exclusivamente para que las familias descubran la cultura, la historia y las tradiciones de Hawai‘i en un contexto de cielos azules y hermosas vistas. Los miembros del elenco son esenciales para dar vida a estas historias de Hawai‘i, al tiempo que defienden el reconocido servicio y las encantadoras ofertas de entretenimiento de Disney.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en DVC Hawaii Management Company, LLC , que forma parte de una empresa comercial que denominamos Aulani, A Disney Resort & Spa.
DVC Hawaii Management Company, LLC es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.