Executive Assistant (Part-Time)

Are you a born organizer?  Do you keep your cool under pressure?  Do you have experience supporting a high-level executive? If you’re nodding your head, then an Executive Support Professional position supporting the Walt Disney World executive team at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly respected because their skills are essential to the success of the company.  You’d be part of a dynamic, fast-paced team where we pride ourselves in being the best retail, dining and entertainment destination in the world.   We are one Disney team, working together to create an amazing holistic Guest experience. 

Join us – apply today!

This position reports to President level at Walt Disney World.

This is a Part-Time role.

What You Will Do

You would be responsible for the day-to-day workings of the leaders you support.  This role provides day-to-day administrative support for the President of Walt Disney World and their teams. This position requires multi-tasking, problem solving, prioritization skills, decision-making and proficiency in all levels of communication.  As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a critical component to its success.

Every day in this role is different! On any given day you might:

• Work hand in hand and form a strong partnership with other assistants

• General calendar & schedule management

• Email assistance and prioritization

• Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule. 

• Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality

• Managing the planning, coordination and execution of business travel

• Preparing expense reports and invoices to ensure timely payment processing

• Booking conference rooms and having a high level of comfort when connecting in room technology

• Proficient in scheduling and joining MTC meetings.  If hosting or joining a group meeting, having the technology ready for you in advance to jump right into the meeting 

• Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration

• Collaborate with other administrative professionals in the organization and provide backup assistance when needed

• Able to interact with Cast Members at all levels as well as Operating Participants

• Draft letters and emails on behalf of your leaders

• Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts

• Prepare regular reports and summaries

• Assist in granting access to parking lots and various buildings across the property  

• Mentor and train other support professionals within our organization

Required Qualifications & Skills

• Minimum 3 years related experience, including proven experience supporting an Executive leader

• Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things

• Demonstrated strong email, organization and time management skills and ability to work with confidential information

• Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary

• Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible

• Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail

• Demonstrated strong verbal and written communication skills

• Desired experience in multiple operations lines of businesses

• Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule

• Ability to multi-task and prioritize deadlines/deliverables

• Strong proficiency with all types of computers, phones and office equipment

• Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive’s

• Solution oriented, solve for “Yes” mentality

Required Education

Bachelor’s Degree or Equivalent Work Experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

The hiring range for this position in Lake Buena Vista, FL is $45,095 to $60,392.50 per year based on a 29 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.