Executive Secretary, Engineering Services
Aplicar ahora Aplique más tarde Job ID 10109373 Ubicación Lake Buena Vista, Florida, Estados Unidos Business Walt Disney World Resort Fecha de publicación 26/12/2024Detalles del empleo:
About the Role & Team
This position supports the Director and Planning Manager in Engineering Services. You would be responsible for supporting the day-to-day operational needs of the Resorts Engineering Services team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.
This is a fully on-site role is based in Lake Buena Vista, Florida. Relocation will not be available for this position.
You will report to the Director – Resorts Engineering Services.
This is a Full-Time role.
What You Will Do
Every day in this role is different! On any given day you might:
Thoughtfully handle complex calendars
Manage Travel & Entertainment expenses for your team
Proactively resolve issues and pitch in to help
Coordinate onboarding/offboarding of team members
Track team time off using Labor Reports in SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Prepare reports to be shared with leaders and stakeholders
Compose correspondence on behalf of leader
Schedule and host Zoom meetings which could include presentation sharing
Attend meetings to take notes as well as follow-up on action items
Prepare professional PowerPoint presentations
Ensure the executive is prepared for meetings and events
Handle highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Partner with department secretarial staff on office procedures, events, and office logistics
Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts
Monitor Craft Maintenance Council Overtime Equalization
Required Qualifications & Skills
3 years minimum experience in an administrative role
Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur
Generally tech savvy and willing to learn new skills
Professional and highly discreet while maintaining absolute confidentiality
Effective strong verbal and written communication skills
Ability to be pro-active, resourceful, flexible, and responsible
Ability to take initiative and anticipate needs
Extremely well organized and attentive to detail
Ability to partner effectively and work in a team environment
Demonstrated innovative thinking and problem-solving skills
Preferred Qualifications
Prior experience supporting at the Director level
Experience working with MyTime and Workday
Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement
Education
A high school degree or equivalent experience
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
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Acerca de Walt Disney World Resort:
Desde su apertura en 1971, Walt Disney World Resort ha desempeñado un papel fundamental en los momentos más memorables de muchos niños y familias. Hoy en día, cientos de millones de visitantes de todo el mundo eligen este mágico lugar para disfrutar de sus vacaciones Disney. El complejo combina creatividad, innovación y tecnología para sumir a los visitantes en los cuentos clásicos de Disney y en nuevas formas de entretenimiento para toda la familia. Basados en una valiosa herencia cultural de cuentos, los cast member de Walt Disney World Resort le dan vida a la magia de Disney con una atención inigualable a los detalles y un excelente nivel de servicio para los visitantes.
Acerca de The Walt Disney Company:
The Walt Disney Company, junto con sus subsidiarias y afiliadas, es una empresa internacional diversificada líder en entretenimiento familiar y medios de comunicación que incluye tres segmentos comerciales principales: Disney Entertainment, ESPN y Disney Experiences. Desde sus humildes comienzos como estudio de dibujos animados en la década de 1920 hasta su reconocido nombre en la industria del entretenimiento en la actualidad, Disney continúa con orgullo su legado de crear historias y experiencias de clase mundial para toda la familia. Las historias, los personajes y las experiencias de Disney llegan a consumidores e invitados de todos los rincones del mundo. Con operaciones en más de 40 países, nuestros empleados y miembros del elenco trabajan juntos para crear experiencias de entretenimiento que sean apreciadas a nivel local y global.
Este puesto es en Walt Disney Parks and Resorts U.S., Inc. , que forma parte de una empresa comercial que denominamos Walt Disney World Resort.
Walt Disney Parks and Resorts U.S., Inc. es un empleador que ofrece igualdad de oportunidades. Los solicitantes recibirán consideración para el empleo independientemente de su raza, religión, color, sexo, orientación sexual, género, identidad de género, expresión de género, nacionalidad, ascendencia, edad, estado civil, condición de militar o veterano, afección médica, información genética o discapacidad, o cualquier otro fundamento prohibido por la ley federal, estatal o local. Disney defiende un entorno empresarial donde las ideas y decisiones de todas las personas nos ayudan a crecer, innovar, crear las mejores historias y ser relevantes en un mundo en constante evolución.